Job Title: Loan Set Coordinator
Location: Notting Hill, VIC
Employment Type: Temp-to-Perm
Start Date: Early September (negotiable depending on notice period)
Pay Rate: $34/hour (temp) | $70,000–$75,000 + Super (perm)
About the Role We are currently seeking a dynamic, proactive, and detail-oriented Loan Set Coordinator to join a fast-paced and growing medical device business in Notting Hill, Melbourne. This is not your typical loan set role — you’ll be at the centre of a high-volume, fast-moving operation where flexibility, initiative, and ownership are essential. If you thrive in a less structured environment and love to take control of your day, this is the perfect opportunity for you.
Key Responsibilities

• Coordinate the preparation, dispatch, and return of surgical loan kits for multiple hospitals.
• Manage logistics for loan kits, including physical handling (up to 10 kg), planning ahead, and thinking strategically about stock movements.
• Liaise with internal stakeholders, hospitals, and couriers to ensure timely and accurate deliveries.
• Work both independently and collaboratively within a small, close-knit team.
• Use an ERP system to manage stock movement, inventory tracking, and kit documentation.
• Operate across multiple touchpoints: warehouse, phone, computer, and physical stock – often all in the same hour.
• Prioritise and respond to urgent and changing demands effectively.
• Take initiative to improve efficiency and manage your day around job demands.

About You The ideal candidate is not necessarily from a traditional loan set background. You may have experience in:

• Healthcare logistics, pathology dispatch, or laboratory sample distribution.
• Small business environments where you’ve worn multiple hats (dispatch, inventory, phone support).
• Fast-paced, hands-on roles requiring multitasking, quick thinking, and attention to detail.

You’ll also bring:

• A high level of independence, problem-solving ability, and ownership.
• The ability to thrive in a dynamic and sometimes ambiguous environment.
• Excellent attention to detail, especially under pressure.
• Strong communication skills, both written and verbal.
• A willingness to “get stuck in” and adapt your day to the needs of the role.
• Confidence working in an environment where “the job ends when it’s done.”

Working Hours

• Monday to Friday, generally 9 am–5 pm.
• Flexibility required – you must be available to stay back if needed (no second jobs).

Perks & Benefits

• Opportunity to transition into a permanent, full-time role.
• Access to a Wellness Day – one extra paid day off per year (in addition to standard leave).
• Be part of a tight-knit and supportive team with daily virtual meetings and ongoing manager contact.
• Work for a growing, high-impact medical device business with a collaborative and inclusive culture.

Requirements

• Previous experience in logistics, loan kits, healthcare dispatch, warehousing, or similar.
• Physical capacity to handle kits up to 10 kg.
• Strong organisational skills and ability to prioritise tasks.
• Tech-savvy, with exposure to ERP systems (e.g., JD Edwards) a bonus.
• Must be eligible to work in Australia and pass background checks if required.